Boutin Jones INC., Attorneys at Law

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Careers

Professional Staff

Friendly, professional, responsive, honest, fair, open . . . those are words used to describe the Boutin Jones culture. What’s the best way to judge whether those words are real values in our workplace? Notice how infrequently employees leave the firm. You won’t find a lower attrition rate in our region. We’ve created a comfortable, stable, challenging and professionally rewarding environment with a group of staff members we believe are outstanding.

The admiration seems to be mutual. We’ve been nominated—by our employees—as a Best Place to Work ten out of the last twelve years. That means at least 75% of our workforce took the time to fill out surveys letting the Sacramento Business Journal know they like working at Boutin Jones. We do our best to return the compliment each and every day.

 

Career Opportunities

Floater Litigation Secretary

This full-time position requires a high school diploma with five+ years of experience, three of which will have come as a litigation secretary or paralegal in a law office or law-related office. Must have computer skills to meet standards of accuracy and speed set by this office. Spelling, grammar and punctuation must be exceptional. Basic ability in math and report keeping needed. Completion of at least 2 years of college or vocational school is helpful, but not required.

The candidate will have a team spirit attitude, be able to meet and communicate with individuals pleasantly and represent the law office in an efficient, professional manner. Must be a team player with the willingness to help with coverage.

Necessary Knowledge, Skills and Abilities:

  • Proficient knowledge of State and Federal Rules of Court and California Code of Civil Procedure.
  • Proficient knowledge of Court E-filing requirements.
  • Familiar with Court, Secretary of State and County Recorder filing procedures and requirements.
  • Proficient in Microsoft Office Suite.
  • Experience working with document management systems (comparable to OpenText eDocs (formerly known as Hummingbird DM).
  • Document comparison software (comparable to Delta View/Workshare®).
  • Document formatting software (comparable to Litera Innova or Legal MacPac).
  • PDF software, such as Adobe or Foxit.
  • Scanning/OCR software.

Responsibilities

  • Performs secretarial and clerical duties.
  • Works closely with litigation staff.
  • Assists with the creation and maintenance of files and document indices.
  • Create pleading shells.
  • Create and format pleading table of authorities and table of contents.
  • Responds to and generates email messages.
  • Transcribes from dictation.
  • Perfects documents for court filing; files and effects notice as required.
  • Performs other duties as requested.

Equipment Used

  • Computer running Microsoft Windows Operating System
  • ShoreTel Phone System
  • Transcription Software
  • Photocopier
  • Printer
  • Fax
  • Scanner
  • Postage meter and mail scale

This is a full-time position with competitive pay and benefits. Highly organized, detail-oriented and dependable candidates should send their resume to Recruiting@BoutinJones.com.

 

Corporate Transactional Legal Secretary

Boutin Jones is seeking an experienced Corporate/Transactional Legal Secretary. This is a full-time position and requires a high school diploma with five+ years of experience, three of which will have come as a corporate or transactional secretary. Must have computer skills to meet standards of accuracy and speed set by this office. Spelling, grammar and punctuation must be exceptional. Basic ability in math and report keeping needed. Completion of at least 2 years of college or vocational school is helpful, but not required.

The candidate will have a team spirit attitude, be able to meet and communicate with people pleasantly and represent the law office in an efficient, professional manner. Must be a team player with the willingness to help with coverage.

Necessary Knowledge, Skills and Abilities:

  • Familiar with Secretary of State and County Recorder filing procedures and requirements.
  • Familiar with law library.
  • Proficient in Microsoft Office Suite.
  • Experience with document management systems (comparable to OpenText eDocs (formerly known as Hummingbird DM).
  • Document comparison software (comparable to Delta View/Workshare® or compareDocs).
  • Document formatting software (comparable to Litera Innova or Legal MacPac).
  • Time Entry software.
  • Electronic Calendaring and Docketing (comparable to Compulaw).
  • PDF Software (Adobe/Foxit).
  • Scanning/OCR software.

Responsibilities

  • Performs secretarial and clerical duties.
  • Creates and maintains files, keeps records and prepares reports as requested.
  • Works closely with staff.
  • Create and format table of contents.
  • Processes mail daily.
  • Handles phone calls for attorneys.
  • Responds to and generates email messages.
  • Transcribes from dictation.
  • Drafts routine correspondence and documents on own initiative for approval by attorneys.
  • Schedules appointments, depositions and other events.
  • Receives clients arriving for appointments (including beverages).
  • Maintains electronic calendar for attorneys and self, including deadlines and other commitments.
  • Enters attorneys’ time electronically.
  • Makes travel arrangements, hotel reservations and continuing education registrations for attorneys.
  • Performs conflicts checks.
  • Perfects documents for Secretary of State, County Recorder and tax agency filings; files and follows up as required.
  • Opens New Client/Matters in accordance with firm procedure.
  • Performs other duties as required

Equipment Used

  • Computer running Microsoft Windows Operating System
  • ShoreTel Phone System
  • Transcription Software
  • Photocopier
  • Printer
  • Fax
  • Scanner
  • Postage meter and mail scale

This is a full-time position with competitive pay and benefits. Interested applicants should send their resumes to Recruiting@BoutinJones.com with “Corporate/Transactional Legal Secretary” in the subject line.

Corporate Paralegal

We have an opening for a bright, motivated, and enthusiastic individual interested in joining our corporate and securities group as a paralegal. We offer an excellent work environment and the opportunity to work closely with attorneys in the firm and our senior corporate paralegal. We are a leading Sacramento law firm doing sophisticated corporate and securities work for a wide variety of clients. If you have the qualifications listed below, we would like to hear from you.

Benefits

Boutin Jones offers a competitive compensation and benefits package, which includes a generous 401(k) plan, a wide variety of health plans, and free parking.

Education Requirements

Applicants must satisfy one of the following three requirements of California Business and Professions Code Section 6540(c):

            (1) A certificate of completion of a paralegal program approved by the American Bar Association; or

            (2) A certificate of completion of a paralegal program at, or a degree from, a postsecondary institution that requires the successful completion of a minimum of 24 semester, or equivalent, units in law-related courses and that has been accredited by a national or regional accrediting organization or approved by the Bureau for Private Postsecondary and Vocational Education; or

            (3) A baccalaureate degree or an advanced degree in any subject, a minimum of one year of law-related experience under the supervision of an attorney who has been an active member of the State Bar of California for at least the preceding three years or who has practiced in the federal courts of this state for at least the preceding three years, and a written declaration from this attorney stating that the person is qualified to perform paralegal tasks.

Job Requirements

  • 3+ years of corporate/transactional paralegal experience
  • Excellent written and verbal skills
  • Attention to detail
  • Team oriented
  • Ability to handle multiple tasks concurrently
  • Proactive and self-motivated
  • Positive attitude

Interested candidates should send their cover letter and resume to Patricia Ocampo at recruiting@boutinjones.com, using “Corporate Paralegal” in the subject line.

IT Specialist

Under the direct supervision of the IT Manager, the IT Specialist will perform mid to advanced-level IT support and assist in the administration and operation of a broad range of network hardware and software.

Boutin Jones is one of the top law firms in the Sacramento area. We are a close-knit team that offers a friendly work environment and excellent benefits including paid parking. We are located near Downtown Commons and the Golden One Arena.

Key responsibilities will include connecting and supporting the computing environment; setting up new equipment; assisting with videoconferencing, telephone, voicemail, email, mobile phones; printers, copiers and faxes; desktop and laptop computers; Microsoft Exchange Server (adding new accounts); Microsoft Active Directory (user groups and permissions); mid to advanced-level Microsoft Excel use; installation of new software and upgrades; and end user support.

Education and Experience:

  • High school diploma or equivalent
  • College degree preferred or certificate in a computer-related field and a minimum of five (5) years similar work experience, or a combination of education and experience

Required skills:

  • Communicate professionally and effectively using both verbal and written instructions
  • Strong organizational skills
  • Attention to detail and accuracy
  • Working knowledge of most recent Windows operating system
  • Working knowledge of Windows Active Directory and Microsoft Exchange Server
  • Installation and configuration of desktop computers, laptops and other related equipment
  • Experience with Zoom or other videoconferencing providers
  • Mobile device setup and support
  • Hardware and software maintenance including upgrades
  • Availability to respond to or assist with after-hours issues
  • Ability to handle boxes or equipment weighing up to 50 pounds

Additional helpful skills:

  • Strong familiarity with Microsoft Office products
  • Experience with email security solutions
  • Experience with WiFi connectivity
  • Familiarity with multi-line telephone systems
  • Experience in posting to website, intranet site, and blogs
  • Experience with Citrix XenApp
  • Prior experience in a law firm setting

Please submit your resume and cover letter to the attention of Cheri Blethen at ITAdmin@boutinjones.com.