Careers Professional Staff

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CAREERS AT BOUTIN JONES

Professional    Staff

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Friendly, professional, responsive, honest, fair, open . . . those are words used to describe the Boutin Jones culture. What’s the best way to judge whether those words are real values in our workplace? Notice how infrequently employees leave the firm. You won’t find a lower attrition rate in our region. We’ve created a comfortable, stable, challenging and professionally rewarding environment with a group of staff members we believe are outstanding.

The admiration seems to be mutual. We’ve been nominated—by our employees—as a Best Place to Work ten out of the last twelve years. That means at least 75% of our workforce took the time to fill out surveys letting the Sacramento Business Journal know they like working at Boutin Jones. We do our best to return the compliment each and every day.

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"The Boutin Jones law firm reminds me of how law firms used to be. They are family-oriented, they care about employees, and everybody helps each other. It’s just a nice place to work."

Trish Curry

Legal secretary at Boutin Jones

Smiling female assistant using copy machine in modern office

Administrative Assistant

The Administrative Assistant is responsible for supporting Boutin Jones’ Administration Department. Along with the rest of the Administration Team the Administrative Assistant is expected to be dependable, detail-oriented, provide exemplary customer service, and maintain a strict level of confidentiality.

General Administrative Duties/Responsibilities

  • Maintains filing systems as assigned. Including but not limited to accounting and personnel records.
  • Acts as backup for processing bi-weekly payroll using Paychex Flex.
  • Assists in New Hire Onboarding and New Hire Orientation preparation.
  • Assists in benefit administration, including processing new hires and other employee changes.
  • Submits all parking and maintenance requests to Building Management
  • Coordinates and schedules meetings, interviews and appointments for managers or supervisors.
  • Prepares agendas and schedules for meeting and interviews.
  • Submits approved job postings to approved job boards and posts approved job postings to the firm’s: website, social media pages, and Simplicity accounts.
  • Assists in the planning and facilitating of firm related events.
  • Supports the accounting team in monthly billing and accounts receivable process as well as with daily tasks.
  • Performs other related duties as assigned.

 Education and Experience Requirements

  • Bachelor’s degree or equivalent experience of at least two years of administrative assistance, HR, or payroll experience required.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Strong communication and organizational skills; ability to interact effectively with staff; and ability to perform multiple tasks with minimal supervision

This is a full-time position that pays $20 – $24 per hour. Highly organized, detail-oriented and dependable candidates should send their resume to Recruiting@BoutinJones.com.

Close-up hands going over paperwork

Legal Secretary – Litigation

This position requires a high school diploma with five + years of experience, three of which will have come as a litigation secretary or paralegal in a law office or law-related office. Must have computer skills to meet standards of accuracy and speed set by this office. Spelling, grammar and punctuation must be exceptional. Basic ability in math and report keeping needed. Completion of at least 2 years of college or vocational school is helpful, but not required.

The candidate will have a team spirit attitude, be able to meet and communicate with people pleasantly and represent the law office in an efficient, professional manner. Must be a team player with the willingness to help with coverage.

Necessary Knowledge, Skills and Abilities:

  • Proficient knowledge of State and Federal Rules of Court and California Code of Civil Procedure.
  • Proficient knowledge of Court E-filing requirements.
  • Familiar with Court, Secretary of State and County Recorder filing procedures and requirements.
  • Familiar with law library.
  • Proficient in Microsoft Office Suite: Word, Outlook, Excel, PowerPoint.
  • Experience working with document management systems (comparable to OpenText eDocs, formerly known as Hummingbird DM).
  • Document comparison software (compareDocs or Workshare).
  • Document formatting software (Litera Innova).
  • Time Entry software.
  • Electronic Calendaring and Docketing (Compulaw).
  • PDF Editing software (comparable to Foxit or Adobe).
  • Scanning/OCR software.

Responsibilities

  • Performs secretarial and clerical duties.
  • Creates and maintains files, keeps records and prepares reports as requested.
  • Trial preparation.
  • Create and format pleading table of authorities and table of contents.
  • Prepare and perfect documents for court filing; files and effects notice as required, including electronic court filings in Federal and State courts.
  • Processes mail daily.
  • Handles phone calls for attorneys.
  • Responds to and generates email messages.
  • Transcribes from dictation.
  • Drafts routine correspondence and documents on own initiative for approval by attorneys.
  • Schedules appointments, depositions and other events.
  • Receives clients arriving for appointments (including beverages).
  • Maintains electronic calendar for attorneys and self, including hearings, courts appearances, depositions, deadlines and other commitments.
  • Enters attorneys’ time electronically.
  • Makes travel arrangements, hotel reservations and continuing education registrations for attorneys.
  • Performs conflicts checks.
  • Opens New Client/Matters in accordance with firm procedure.
  • Performs other duties as required

Equipment Used

  • Computer running Microsoft Windows Operating System
  • ShoreTel Phone System
  • Transcription
  • Photocopier
  • Printer
  • Fax
  • Scanner
  • Postage meter and mail scale

This is a full-time position with competitive pay and benefits. Highly organized, detail-oriented and dependable candidates should send their resume to Recruiting@BoutinJones.com.

Close-up hands going over paperwork

Floater Legal Secretary – Estate Planning, Probate and Trust Administration

Boutin Jones is seeking an experienced and enthusiastic legal secretary to serve as a floater to support the firm’s staff in the Estate Planning, Probate and Trust Administration and Trust Litigation Practice Groups. This is a fulltime position and requires a high school diploma with three years of experience in a law office or law-related office. Must have computer skills to meet standards of accuracy and speed set by this office. Spelling, grammar and punctuation must be exceptional. High attention to detail is necessary. Basic ability in math and report keeping needed. Completion of at least two years of college or vocational school is helpful, but not required.

The candidate will have a team spirit attitude, be able to meet and communicate with individuals pleasantly and represent the law office in an efficient, professional manner. Must be a team player with the willingness to help with coverage.

Responsibilities

  • Performs secretarial and clerical duties.
  • Works closely with staff.
  • Assists with the creation and maintenance of files and document indices.
  • Create pleading shells.
  • Create estate planning binders.
  • Create documents in Word and pdf for estate planning matters.
  • Create and format table of contents.
  • Responds to and generates email messages.
  • Transcribes from dictation.
  • Filing and Indexing
  • Experience in estate planning/probate and trust administration helpful.
  • Performs other duties as requested.

Necessary Knowledge, Skills and Abilities:

  • Familiar with Court, Secretary of State and County Recorder filing/recording procedures and requirements.
  • Proficient in Microsoft Office.
  • Experience working with document management systems.
  • Document comparison software.
  • Document formatting software.
  • PDF Software (Adobe/Foxit).
  • Scanning/OCR software.

This is a full-time position with competitive pay and benefits. Interested applicants should send their resumes to Recruiting@BoutinJones.com with “Floater Legal Secretary - EP” in the subject line.