Careers Professional Staff
CAREERS AT BOUTIN JONES
Professional Staff
Friendly, professional, responsive, honest, fair, open . . . those are words used to describe the Boutin Jones culture. What’s the best way to judge whether those words are real values in our workplace? Notice how infrequently employees leave the firm. You won’t find a lower attrition rate in our region. We’ve created a comfortable, stable, challenging and professionally rewarding environment with a group of staff members we believe are outstanding.
The admiration seems to be mutual. We’ve been nominated—by our employees—as a Best Place to Work ten out of the last twelve years. That means at least 75% of our workforce took the time to fill out surveys letting the Sacramento Business Journal know they like working at Boutin Jones. We do our best to return the compliment each and every day.
Labor and Employment Paralegal
Boutin Jones is looking for a Labor and Employment Paralegal, with five (5) or more years of employment law and litigation experience, to join its dynamic Employment Law practice. Candidates should have a strong work ethic, commitment to excellence, and passion for employment law.
If you are interested in joining the region’s preeminent employment law practice group, have a strong desire to focus exclusively on employment law, and meet the qualifications below, we would very much like to hear from you.
Position Responsibilities
- Perform all aspects of litigation case management, including file management, discovery, trial activities, and maintenance of all case-related materials.
- Perform wide variety of legal research and data compilation using IT, library resources available, commercial databases and on-line databases including the internet.
- Proofreading of briefs and other legal documents.
- Perform all e-discovery tasks.
- Assist in pleading and discovery processes including drafting documents, research for service of process, ensuring proper and timely completion of services, drafting notices and subpoenas, preparing for deposition, propounding and responding to written discovery, preparing for expert discovery, drafting discovery motions, drafting witness and attorney declarations.
- Assist with law and motion practice process including drafting motion papers, assembling motion papers and exhibits, assisting with filings of pleadings and briefs and ensuring proper service.
- Assist the employment advice team with drafting and preparing various agreements and policy documents.
- Assist with mediation and trial preparation.
- Attend and assist, as needed, during meetings, hearings, depositions, arbitrations, mediations, trials, and communicate with client, opposing counsel, court staff and outside vendors.
- Attend and assist with administrative proceedings, trial, hearings, depositions or mediations, as requested.
- Leads support staff efforts in order to meet all team deadlines and expectations.
- Perform other duties as assigned.
Position Requirements
- Paralegal certificate from an ABA approved program.
- Five (5) or more years of employment litigation experience.
- Comply with California Business and Professions Code Sections 6450-6456.
- Excellent written and verbal skills.
- Attention to detail.
- Ability to manage multiple tasks concurrently.
- High degree of knowledge and familiarity with federal and state labor and employment laws including but not limited to wrongful termination, discrimination, harassment and retaliation, workplace safety, wage and hour disputes, and labor codes.
- High degree of familiarity with litigation deadlines and procedures.
- Ability to work collaboratively in a team environment.
- Commitment to superior client service.
This is a full-time, non-exempt, position with competitive pay and benefits. The pay range for this position is $85,000 – 100,000 per year; pay is based on experience. Highly organized, detail-oriented and dependable candidates should send their resume to Recruiting@BoutinJones.com.
Litigation Secretary
Boutin Jones Inc. has an opening for a Litigation Secretary. This position requires a high school diploma with five + years of experience, three of which will have come as a litigation secretary or paralegal in a law office or law-related office. Must have computer skills to meet standards of accuracy and speed set by this office. Spelling, grammar and punctuation must be exceptional. Basic ability in math and report keeping needed. Completion of at least 2 years of college or vocational school is helpful but not required.
The candidate will have a team spirit attitude, be able to meet and communicate with people pleasantly and represent the law office in an efficient, professional manner. Must be a team player with the willingness to help with coverage.
Responsibilities
- Performs secretarial and clerical duties.
- Creates and maintains files, keeps records and prepares reports as requested.
- Trial preparation.
- Create and format pleading table of authorities and table of contents.
- Processes mail daily.
- Manages attorney phone calls.
- Responds to and generates email messages.
- Drafts routine correspondence and documents on own initiative for approval by attorneys.
- Schedules appointments, depositions, and other events.
- Receives clients arriving for appointments (including beverages).
- Maintains electronic calendar for attorneys and self, including hearings, courts appearances, depositions, deadlines and other commitments.
- Enters attorneys’ time electronically.
- Makes travel arrangements, hotel reservations and continuing education registrations for attorneys.
- Performs conflicts checks.
- Perfects documents for court filing; files and effects notice as required.
- Opens New Client/Matters in accordance with firm procedure.
- Performs other duties as required.
Qualifications
- Proficient knowledge of State and Federal Rules of Court and California Code of Civil Procedures.
- Proficient knowledge of Court E-filing requirements.
- Familiar with Court, Secretary of State and County Recorder filing procedures and requirements.
- Familiar with law library.
- Proficient in Microsoft Office Suite: Word, Outlook, Excel, PowerPoint.
- Experience with document management.
- Document comparison software.
- Document formatting software.
- Time Entry software.
- Electronic Calendaring and Docketing.
This is a full-time, non-exempt, position with competitive pay and benefits. The pay range for this position is $30.00 – $38.00 per hour; pay is based on experience. Highly organized, detail-oriented and dependable candidates should send their resume to Recruiting@BoutinJones.com.
Corporate/Transactional Legal Secretary
Boutin Jones seeks a friendly, responsive, honest, and experienced Corporate/Transactional Legal Secretary. This role is an integral part of our team providing direct support for attorneys. Applicant must be a high school graduate with five+ years of experience, three of which will have come as a transactional secretary or paralegal in a law office or law-related office. Must have computer skills to meet standards of accuracy and speed set by this office. Spelling, grammar and punctuation must be exceptional. Basic ability in math and report keeping needed. Completion of at least two years of college or vocational school is helpful, but not required.
The candidate will have a team spirit attitude, be able to meet and communicate with people pleasantly and represent the law office in an efficient, professional manner. Must be a team player with the willingness to help with coverage.
Responsibilities
- Performs secretarial and clerical duties.
- Processes mail daily.
- Handles phone calls for attorneys and paralegals.
- Responds to and generates email messages.
- Drafts routine correspondence and documents on own initiative for approval by attorneys.
- Schedules appointments and other events.
- Receives clients arriving for appointments (including beverages).
- Maintains electronic calendar for attorneys and self.
- Enters attorneys’ time electronically.
- Makes travel arrangements, hotel reservations and continuing education registrations for attorneys.
- Familiarity with law libraries.
- Familiarity with Courts, Secretary of State and County Recorder filing procedures and requirements.
- Familiarity with Internet usage.
- Performs conflicts checks for potential new clients and existing clients.
- Perfects documents for filing with various administrative agencies; files such documents and follow through as necessary.
- Prepares and edits complex Word and Excel documents, including preparation of indices and tables of contents.
- Opens New Client / Matters in accordance with firm procedure.
- Creates and maintains files, keeps records and prepares reports as requested.
- Performs other duties as required.
Necessary Knowledge, Skills and Abilities:
- Windows 10 Pro
- Microsoft Office Suite: Word, Outlook, Excel, PowerPoint.
- Document Management System.
- Document comparison software.
- Document formatting software.
- Time Entry software.
- Electronic Calendaring and Docketing.
- Foxit / PDF Pro.
- Scanning/OCR software.
This is a full-time position with competitive pay and benefits. The pay range for this position is $30.00 – $38.00 per hour; pay is based on experience. Highly organized, detail-oriented and dependable candidates should send their resume to Recruiting@BoutinJones.com.
Trusts and Estates Legal Secretary
Boutin Jones Inc. has an opening for an Estate Planning Secretary. Applicant must have five+ years of experience as a legal secretary, three of which will have come as an estate planning secretary or paralegal in a law office or law-related office. Experience in estate planning, trust and probate administration recommended. Must have computer skills to meet standards of accuracy and speed set by this office. Spelling, grammar, and punctuation must be exceptional. Completion of at least two years of college or vocational school is helpful but not required.
The candidate will have a team spirit attitude, be able to meet and communicate with individuals pleasantly and represent the law office in an efficient, professional manner. Must be a team player with willingness to help with coverage across additional attorneys if needed.
Responsibilities
- Perform daily administrative and clerical duties
- Process and distribute mail
- Manage attorney phone calls
- Initiate and draft routine correspondence and documents for approval by attorneys
- Schedule appointments and events
- Receive and greet clients
- Maintain electronic calendar for attorneys and self
- Manage new client onboarding
- Prepare firm engagement letters
- Create and maintain files, keep records, and prepare reports as requested
- Performs other duties as required especially coverage across additional attorneys if needed
Qualifications
- Familiar with California Courts, Secretary of State, and County Recorder filing/recording procedures and requirements
- Familiarity with Judicial Council forms for probate proceedings.
- Familiarity with estate planning and trust administration documents
- Proficient in Microsoft Office Suite
- Exceptional attention to spelling, grammar, and punctuation
- Highly organized and detailed-oriented
- Experience working with document management systems
- Experience working with document comparison software, PDF software, and scanning/OCR software
This is a full-time position with competitive pay and benefits. The pay range for this position is $30.00 – $38.00 per hour; pay is based on experience. Highly organized, detail-oriented and dependable candidates should send their resume to Recruiting@BoutinJones.com.