Boutin Jones INC., Attorneys at Law

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Professional Staff

Career Opportunities

Employment Litigation Secretary

Boutin Jones is seeking an experienced litigation secretary to support our attorneys. This is a fulltime position and requires a high school diploma with five + years of experience, three of which will have come as an employment litigation secretary or paralegal in a law office or law-related office. Must have computer skills to meet standards of accuracy and speed set by this office. Spelling, grammar and punctuation must be exceptional. Basic ability in math and report keeping needed. Completion of at least 2 years of college or vocational school is helpful, but not required.

The candidate will have a team spirit attitude, be able to meet and communicate with people pleasantly and represent the law office in an efficient, professional manner. Must be a team player with the willingness to help with coverage.

Necessary Knowledge, Skills and Abilities:

  • Proficient knowledge of State and Federal Rules of Court
  • Proficient knowledge of Court E-filing requirements.
  • Familiar with Court, Secretary of State and County Recorder filing procedures and requirements.
  • Familiar with law library.
  • Proficient in Microsoft Office Suite: Word, Outlook, Excel, PowerPoint.
  • Document Management System (comparable to OpenText eDocs, formerly known as Hummingbird DM).
  • Document comparison software (comparable to Delta View/Workshare®).
  • Document formatting software (comparable to Litera Innova or Legal MacPac).
  • Time Entry software.
  • Electronic Calendaring and Docketing (comparable to Compulaw).
  • Adobe/PDF.
  • Scanning/OCR software.


  • Performs secretarial and clerical duties.
  • Creates and maintains files, keeps records and prepares reports as requested.
  • Trial preparation.
  • Create and format pleading table of authorities and table of contents.
  • Processes mail daily.
  • Handles phone calls for attorneys.
  • Responds to and generates email messages.
  • Transcribes from dictation.
  • Drafts routine correspondence and documents on own initiative for approval by attorneys.
  • Schedules appointments, depositions and other events.
  • Receives clients arriving for appointments (including beverages).
  • Maintains electronic calendar for attorneys and self, including hearings, courts appearances, depositions, deadlines and other commitments.
  • Enters attorneys’ time electronically.
  • Makes travel arrangements, hotel reservations and continuing education registrations for attorneys.
  • Performs conflicts checks.
  • Perfects documents for court filing; files and effects notice as required.
  • Opens New Client/Matters in accordance with firm procedure.
  • Performs other duties as required

Equipment Used

  • Computer running Microsoft Windows Operating System
  • Transcription
  • Photocopier
  • Printer
  • Fax
  • Scanner
  • Postage meter and mail scale

This is a full-time position with competitive pay and benefits. Interested applicants should send their resumes to with “Employment Lit Secretary” in the subject line.


Friendly, professional, responsive, honest, fair, open . . . those are words used to describe the Boutin Jones culture. What’s the best way to judge whether those words are real values in our workplace? Notice how infrequently employees leave the firm. You won’t find a lower attrition rate in our region. We’ve created a comfortable, stable, challenging and professionally rewarding environment with a group of staff members we believe are outstanding.

The admiration seems to be mutual. We’ve been nominated—by our employees—as a Best Place to Work ten out of the last twelve years. That means at least 75% of our workforce took the time to fill out surveys letting the Sacramento Business Journal know they like working at Boutin Jones. We do our best to return the compliment each and every day.

The Boutin Jones law firm reminds me of how law firms used to be. They are family-oriented, they care about employees, and everybody helps each other. It’s just a nice place to work. – Trish Curry, legal secretary at Boutin Jones