Privacy Notice

Effective Date: August 13, 2026
Last Updated: August 13, 2026

NOTICE AT COLLECTION

Introduction and Scope.  This Notice at Collection (this “Notice”) explains how Boutin Jones Inc. (“Boutin Jones,” the “Firm,” “we,” “us,” or “our”) collects, uses, discloses, and retains personal information as required by the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, the “CCPA”).  This Notice applies to the personal information we collect in connection with (1) the employment of our current employees, (2) the evaluation and hiring of job applicants, (3) the provision of legal services to our clients, (4) the use of the Boutin Jones website, and (5) other interactions involving the collection of personal information, including but not limited to events or visits to our office (collectively, “Covered Interactions”).  We provide this Notice at or before the time of collection, including by attaching it to application forms or linking to it in online submission flows.  This Notice supplements our Privacy Policy, accessible through the Consent Preference Center, which provides additional details regarding our privacy practices.  For the Boutin Jones website’s cookies and similar tracking technologies, this Notice is supplemented by our Cookie Policy, which describes the categories, providers, purposes, and retention and expiration periods of the cookies and similar technologies currently used on the website and explains how to manage them through the Consent Preference Center.  This Notice remains the at-collection notice for Covered Interactions beyond website cookies.  This Notice does not form part of any employment, engagement, or other contract and may be updated from time to time.

Categories of Personal Information we collect.  We collect information that you provide directly, information generated through your Covered Interactions with us, including automatically through website use and related tracking technologies, and certain information from third parties as permitted by law.  The specific categories collected depend on the nature of our relationship with you.  Depending on the Covered Interaction, we collect the following bulleted information.  Website cookie and similar tracking technology details are described in the Cookie Policy; this Notice summarizes the broader categories that may be collected across Covered Interactions:

  • Identifiers, such as name, email address, phone number, mailing address, Social Security number, driver’s license number, IP address, cookie identifiers, and other online identifiers;
  • Professional or employment-related information, such as job title, employer, work history, résumé or CV, qualifications, professional licenses, and performance-related information;
  • Education information, such as grades or transcripts;
  • Financial information, such as bank account details for payroll or payment processing, billing records, and tax-related information;
  • Commercial information, including records of legal services obtained, considered, or provided, and engagement terms;
  • Internet or other electronic network activity information, including interactions with the Boutin Jones website, browsing and search history, referring URLs, pages viewed, usage and performance information, browser and device information, and data collected through cookies, local storage, pixels, web beacons, and similar tracking technologies;
  • Geolocation data;
  • Audio, electronic, or visual information, such as call or meeting recordings where notice is provided; and
  • Sensitive personal information.

Sensitive Personal Information.  Where required or appropriate in the context of our relationship with you, we may collect sensitive personal information as defined under the CCPA.  For employees and applicants, this may include Social Security numbers, driver’s license or state identification numbers, and financial account information.  For clients, this may include government-issued identification numbers necessary to the provision of legal services.  Where voluntarily provided, we may collect racial or ethnic origin or other demographic information for equal opportunity monitoring or diversity initiatives.  We collect sensitive personal information only where necessary, with appropriate safeguards, and in accordance with applicable law.  We do not use or disclose sensitive personal information for purposes other than those permitted by the CCPA.

Sources of Personal Information.  We collect personal information from the following sources:

  • Directly from you, such as when you apply for a position, commence employment, engage us for legal services, visit our website, attend an event, or otherwise communicate with us;
  • Automatically or indirectly from you through your use of the website, including through cookies, local storage, pixels, web beacons, and similar tracking technologies described in the Cookie Policy;
  • From referring parties, such as other attorneys, clients, or contacts who refer you to us;
  • From service providers and vendors who support our operations, including website hosting, security, consent management, analytics, advertising or embedded-content services, recruiting, payroll, benefits administration, IT, and practice management platforms; and
  • From publicly available sources, such as professional networking sites, court records, bar association records, and public databases, and from other third parties as permitted by law.

How we use Personal Information.  We use personal information for the following business and commercial purposes, depending on the Covered Interaction:

  • To provide, manage, and improve our legal services to clients;
  • To manage the employment relationship, including payroll, benefits administration, performance management, training, and compliance with applicable employment laws;
  • To evaluate job applicants and manage our recruiting and hiring processes;
  • To operate, maintain, secure, and improve the Boutin Jones website, including to provide essential functionality, remember preferences, analyze traffic and usage, monitor performance, customize content, manage cookie choices, and support third-party advertising or targeting, as described in the Cookie Policy;
  • To communicate with you regarding our services, your employment or application, events, and other Firm matters;
  • To comply with legal, regulatory, ethical, and contractual obligations, including our duties under the California Rules of Professional Conduct;
  • To protect our rights, security, and the integrity of our operations, including fraud prevention and information security;
  • To administer and manage our business operations and internal processes; and
  • For other purposes described at the time of collection or as otherwise permitted by law.

Disclosures of Personal Information.  We may disclose personal information to the following categories of recipients, depending on the Covered Interaction:

  • our attorneys and staff who require access in connection with their job responsibilities or the provision of legal services;
  • service providers, contractors, and other third-party providers that support our operations or website, including website hosting, security, consent management, analytics, embedded content, advertising, and targeting, as described in the Cookie Policy, as well as payroll, benefits administration, recruiting, IT, and practice management vendors, under appropriate contractual terms;
  • co-counsel, expert witnesses, consultants, and other parties as necessary in connection with the provision of legal services, subject to applicable confidentiality obligations;
  • courts, tribunals, opposing counsel, government agencies, and other participants in legal or administrative proceedings, as necessary in the course of representing clients;
  • regulatory authorities, bar associations, or law enforcement, where required by law, ethical obligations, or to protect our rights; and
  • parties to corporate transactions, such as mergers or acquisitions involving the Firm, consistent with applicable law.

We do not disclose client information protected by the attorney-client privilege or work product doctrine except as authorized by the client or required by law or ethical rules.

Sale and sharing for cross-context behavioral advertising.  We do not sell personal information as defined by the CCPA.  However, the Boutin Jones website uses first- and third-party cookies and similar tracking technologies described in the Cookie Policy.  Certain analytics, advertising, and targeting technologies may involve sharing identifiers, Internet or other electronic network activity information, and related information with third-party providers for cross-context behavioral advertising under the CCPA.  We may also disclose website information to providers for essential functionality, performance, security, consent management, analytics, and customization.  You may reject non-essential cookies and manage cookie-based sharing through the Consent Preference Center, which is available through the website notification banner and on the website.  The website also provides a “Do Not Sell or Share My Personal Information” control, as reflected in the Cookie Policy; essential cookies cannot be rejected, and rejecting other cookies may restrict website functionality.  The Cookie Policy provides the cookie-level details and browser-control information.

Google Analytics.  The Boutin Jones website uses Google Analytics, a web analytics service provided by Google, to collect and process information about website use through cookies and similar tracking technologies.  Google Analytics collects information such as pages viewed, interactions with the website, browser and device information, and usage and performance information, and processes that information to measure traffic, understand how the website is used, and improve website performance and user experience.  The Google Analytics cookies currently identified in the Cookie Policy include _ga, _ga_#, _gid, and _gat#; these cookies are used to distinguish users, calculate visits and sessions, generate statistical information about website usage, and regulate request rates.  We do not pass personally identifiable information to Google, and any information used in connection with Google Analytics that could otherwise identify an individual is hashed using industry-standard techniques before it is sent to Google.  Google’s policy regarding how it uses information from sites and apps that use its services is available at https://policies.google.com/technologies/partner-sites.  We provide this information about Google Analytics and these cookies and, where legally required, give you an opportunity to consent to the storage of, or access to, cookies or similar technologies on your device.  You may manage your preferences through the Consent Preference Center, as described above.

Data Retention.  We retain personal information for as long as reasonably necessary to fulfill the purposes described in this Notice.  Retention periods depend on the nature of the information, the purpose for which it was collected, and applicable legal and ethical requirements.  Cookie and similar tracking technology data may be retained for the periods described in the Cookie Policy, which vary by technology and may be session-based or persistent.  Client files and records are retained in accordance with our records retention policy and applicable rules governing the retention of client files by California law firms, including the California Rules of Professional Conduct.  Employee and applicant records are retained as required by applicable federal and state employment laws.  You may request deletion of your personal information, subject to technical feasibility and our legal and ethical obligations and legitimate interests, including obligations to retain records under applicable rules of professional conduct, court orders, and other laws.

Security.  We implement reasonable and appropriate technical and organizational measures designed to protect personal information against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access.  These measures are informed by our professional and ethical obligations to safeguard client confidences and other sensitive information.
No security measures are perfect, and we cannot guarantee absolute security, but we continuously evaluate and seek to improve our safeguards.

Your Privacy Rights.  Under the CCPA, California residents have the following rights with respect to their personal information:

  • The right to know what personal information we collect, use, disclose, sell, or share, including personal information collected or shared through website cookies and similar tracking technologies;
  • The right to request deletion of personal information;
  • The right to correct inaccurate personal information;
  • The right to opt out of the sale or sharing of personal information for cross-context behavioral advertising purposes, including sharing through website cookies and similar tracking technologies (website users may exercise this right through the Consent Preference Center and the website’s “Do Not Sell or Share My Personal Information” control);
  • The right to limit the use and disclosure of sensitive personal information; and
  • The right not to be discriminated against or retaliated against for exercising these rights.

If we deny a request in whole or in part, you may have the right to appeal our decision.  Please note that the exercise of these rights may be subject to applicable limitations and exceptions under the CCPA, including where personal information is subject to the attorney-client privilege, the work product doctrine, or other legal protections, or where retention is required by law or ethical rules.  We will respond to verifiable requests consistent with applicable law and may need to verify your identity before responding.  Authorized agents may submit requests on your behalf where permitted, subject to identity and authorization verification.  Cookie preferences selected through the Consent Preference Center apply to website cookies and similar tracking technologies and do not replace a CCPA request for information collected through other Covered Interactions.

How to Exercise Your Rights and Contact Us.  To exercise your privacy rights or submit questions or concerns about this Notice or our handling of personal information, please contact us by email at info@boutinjones.com, by telephone at 916.321.4444, or by mail at the address below.  For website cookies and similar tracking technologies, including opting out of non-essential cookies and cookie-based sharing for cross-context behavioral advertising, use the Consent Preference Center, available through the website’s notification banner.  The website also provides a “Do Not Sell or Share My Personal Information” control, as described in the Cookie Policy.

Boutin Jones Inc.
Attn: Privacy
555 Capitol Mall, Suite 1500
Sacramento, CA 95814

You may also submit a CCPA request through https://app.termly.io/dsar/c2189cb5-bbca-4cbc-ade6-a1ff1c5d0e74.

Additional CCPA Disclosures.  In the preceding twelve months, we have collected the categories of personal information described in this Notice, from the sources and for the business and commercial purposes set forth above.  The categories of third parties to whom we disclose personal information are described above.  We have not sold personal information as defined by the CCPA in the preceding twelve months.  We may have shared identifiers and Internet or other electronic network activity information through third-party cookies and similar tracking technologies for analytics, advertising, targeting, and related website purposes, which may constitute sharing for cross-context behavioral advertising under the CCPA.  The Cookie Policy describes the website technologies, categories, providers, purposes, retention periods, and controls relevant to that sharing, including the Consent Preference Center and the website’s “Do Not Sell or Share My Personal Information” control.  We do not use or disclose sensitive personal information for purposes other than those permitted by the CCPA.  For additional information regarding our privacy practices, including a detailed description of the categories of personal information collected and disclosed, please refer to our Privacy Policy.

Personal Information of Minors.  We do not knowingly sell or share the personal information of California residents under the age of 16.  We do not knowingly collect personal information from children under the age of 13 without verified parental consent.  If we learn that we have collected personal information from a minor in violation of applicable law, we will take appropriate steps to delete that information.

Updates to this Notice.  We may update this Notice from time to time to reflect changes in our practices, technologies, legal requirements, or for other operational reasons.  If we make material changes, we will notify affected individuals through appropriate means, such as posting the updated Notice on our website or providing direct notice.  Our Cookie Policy may be updated separately to reflect changes to the cookies and similar tracking technologies used on the website; please review it for the current cookie details and controls.  This Notice is effective as of the date first set forth above.